Barnes Computing has extended the features

Barnes Computing has extended the features included in its Merlin contract costing and accounts packages to make it easier for contractors to deal with the increasing amounts of subcontractor documentation.

Standard options include the creation of a special subcontractor account in the purchase ledger, extending the amount of static information that can be held in the ledger. Furthermore, when invoices are posted onto a subcontractor account the system will ask if this invoice is for labour only and therefore subject to CIS rules. The system allows posting of both labour and material invoices and even invoices where there is a mixture of the two – correctly handling and recording the taxable amount to each case.

The retention is deducted at the agreed rate (although the user has the option in both cases to override these values) and is recorded on the ledger. Subcontractor reports are also included in the ledgers, including CIS payment histories, CIS status reports and voucher return information.

Within the costing ledger, subcontractors can be allocated to any number of contracts once a subcontractor has been appointed to a contract, a subcontract order could be raised against that contract with any special terms and conditions included.

The system also allows a great deal of flexibility, so that the user can create a separate subcontractor account within the purchase ledger for each job, if required. The system will then show the total financial position with any subcontractor across all jobs at any one time, as well as showing the position of individual jobs.

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